Well-organized records make it easier to prepare a tax return and help provide answers if your return is selected for examination or if you receive an IRS notice.
You must keep records such as receipts, cancelled checks and other documents that support an item of income, a deduction or a credit appearing on a return. They may be needed to back up everything you put on your tax return, generally until the period of limitations for that return expires.
Periods of limitations are different for assessments of different types of tax. Tax cannot be assessed after:
Likewise, deadlines for filing refund claims depend on the claim type:
If you file a taxable disposition for your property, you’ll need to keep records relating to all the items you disposed of until the period of limitations expires, which is measured from the end of the year when you made the filing. Keep records so that you can calculate your basis for computing gain or loss when you sell or otherwise dispose of the property.
Health Care Insurance
You should keep records of your health care insurance coverage and your family members'. If you’re claiming the premium tax credit, you’ll need information about any advance credit payments you received through the Health Insurance Marketplace and the premiums you paid.
Business Income and Expenses
If you're in business, there’s no particular method of bookkeeping you must use. However, you must use a method that clearly and accurately reflects your gross income and expenses. The records should substantiate both your income and expenses. If you have employees, you must keep all your employment tax records for at least four years after the tax becomes due or is paid, whichever is later.
The IRS requires you to keep records so you have a backup to prove everything you put on your tax return. Insurance companies and creditors may require you to keep records longer, so you may want to verify that before you start discarding paperwork.
As long as you can provide documentation when needed, it doesn’t matter how you keep records, but the IRS suggests you keep them in an orderly fashion and in a safe place.
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